Tenancy Application

As your Managing Agent, we act on behalf of the landlord and will be responsible for collecting rent and will be your first point of contact point for dealing with maintenance issues and any other queries. We routinely carry out interim inspections and arrange periodic safety tests. You will be given advance Notice of planned visits with mutually convenient appointments made.

For these properties Hackney & Leigh collect the rent and deal with safety inspections and document renewals. Tenants should contact their landlord for any maintenance issues.

For these Properties, once the tenancy is set up and the first month’s rent and deposit are paid to us, we have no further involvement in the day to day management of the property. Hackney & Leigh may however deal with the final inspection and release of deposit when the tenancy ends. Any queries or maintenance issues will be dealt with by your landlord. You will be given details at the start of the tenancy if your property is on a ‘Rent Collect’ or a ‘Tenant Find’ basis and how your rent should be paid.

Max. one week’s rent. This is paid to reserve the property and will be held by us for a period of 15 days unless we agree otherwise. At the end of the 15 day period (or such longer period as we may agree) the deposit will be refunded to you or be offset against your rent or deposit as agreed unless any of the proposed tenants or guarantors:

• withdraw from the tenancy
• fail a Right-to-Rent check
• provide significant false or misleading information, or
• fail to sign any of the required documentation (including the tenancy agreement and guarantee) within 15 days or longer as agreed.

Tenants are requested to have accidental damage cover in respect of the landlord’s property. The tenant is also strongly advised to take out insurance for their own contents, possessions and personal liabilities. ‘Tenants Insurance’ policies are widely available online from various companies including Homelet and Van Mildert.

As a tenant you will be obliged to return the property, including any garden, in the same clean and tidy condition when you vacate, as when you first took the property. Once you have left the property, the inventory and condition of the property will be checked and the deposit returned in full unless there is a retention following a breach of the Tenancy Agreement, in which case both landlord and tenant must agree the amount to be retained. If agreement cannot be reached the disputed amount will be retained for arbitration in accordance with the Tenants Deposit Scheme Regulations. A deposit is taken at the start of the tenancy and is held in a ‘non-interest bearing’ Clients Deposit Account in accordance with the Tenancy Deposit Regulations 2007.

Prospective tenants are advised that if viewing a property which is currently tenanted/occupied items seen may be the personal possessions of the current occupier and not the landlord. If you have any queries about any specific item please check with the office. At the start of the tenancy, tenants will be provided with a copy of the Inventory. Any variations or defects not already noted should be reported to Hackney & Leigh within 48 hours and the inventory returned for amendment and signature. This will then form the basis of subsequent checks on the condition of the property during the tenancy and to determine the amount of deposit to be returned when you vacate the property.

During the tenancy, tenants will be liable for payment of Council Tax relating to the property during the period of the tenancy, together with Water Rates/Charges and all other Utility Providers’ charges applicable. It is your responsibility to take initial and final meter readings and to contact the appropriate providers with these within 24 hours of the start/finish of the tenancy. Up until the last day of the tenancy you will remain responsible for all standing charges regardless of whether you have vacated earlier. At the end of the tenancy you should transfer all accounts into the name of the Landlord.

In order to be eligible to rent a residential property in the UK, you will be asked to provide evidence of Nationality and identity, to validate your “Right to Rent” under the Immigration Act 2014. This applies to all adults of 18yrs and over who will be living at the property you are seeking to rent, irrespective of Nationality. Swiss nationals and citizens of UK, EU and EEA (European Economic Area) have an automatic right to rent but you will still be asked to provide documentary evidence which must be checked and validated in person, before you will be allowed to sign a tenancy agreement. If your country of origin is outside these areas, you will need to be able to show that you have a visa, work permit or other permit indicating either a time-limited or indefinite right to remain in the UK Failure to provide the required documentation will prevent you from renting a property in the UK.

Hackney & Leigh Ltd is a member of and regulated by the Royal Institution of Chartered Surveyors (RICS) and has agreed to abide by its Rules of Conduct (which are available on their website at: www.rics.org/uk/) Hackney & Leigh Ltd maintains and operates an in-house complaints procedure, a copy of which is available upon request. Should you feel that your complaint has not been dealt with satisfactorily we operate an external complaints handling procedure, which is free to the consumer via ‘The Property Redress Scheme’ (PRS). Lumiere House, 1st Floor, Elstree Way, Borehamwood, WD6 1JH. Tel: 0333 321 9418 Email: info@theprs.co.uk

All rents and Tenants Deposits are protected by Client Money Protection and Tenancy Deposit Regulations via the RICS and Government Authorised ‘Property Redress Scheme’ (PRS).

By signing this form and applying to rent this property, you are providing Hackney & Leigh with personal data and information and you agree to Hackney & Leigh using and retaining this information in connection with (and for no other purpose) your application, personal referencing and for future tenancy/management of the property. Hackney & Leigh are ‘Data Controllers’ under the General Data Protection Regulations and registered with the Information Commissioner’s Office (ICO). We will not sell or pass your details to any other non-connected person or third party. We are obliged to retain certain data for periods of time in connection with legal requirements and official regulations. If you do not proceed with this application or are unsuccessful, the form will not be retained but there will be an electronic footprint which may be retained as above. Full details for Privacy Policy are available at www.hackney-leigh.co.uk/pages/privacy